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August 13, 2019


Dear Parents,

 

Hello from Ward After-School!  I’m sure your summer, like mine, has flown by!  As sad as it is to say goodbye to these carefree days, we are indeed excited to start the 2019-2020 Ward After-School year!  Soon I will send home a “Meet the After-School Teachers” informational sheet to help you get to know us, so please keep an eye on your mailbox.  Please share it with your children so they can become familiar with our faces and our interests.  For now, here is some information to help you get ready for the year….

 

After-School begins on the first day of school, Tuesday, September 3.  We are looking forward to seeing our awesome After-School families soon!   

 

Please remember that tuition is due by September 1.  You can mail it to the address above, or leave in our mailbox in the Ward School office.  Invoices were mailed home by our bookkeeper at the beginning of August.  Please contact me at donna@wardafterschool.com if you have any questions or if you did not receive one. 

 

Parent handbooks will be distributed electronically during the first few weeks of school.  

 

Homework 

For children in grades 2 through 5, After-School provides 30 to 45 minutes of quiet homework time, Monday through Thursday.  Please note that the After-School Program is not a tutoring program.  We make every effort to help individual students when possible, but ultimately it is the parent’s responsibility to review and assist the child each evening at home.

 

If you have a second through fifth grader enrolled in After-School, please read and sign the Homework Policy and return to us before the first day of school.  The child must also sign the Homework Agreement form.  Please take this opportunity to discuss with your child what your expectations are for his/her homework responsibilities at After-School.

 

Medication Consent Form and Individual Health Care Plan

If your child has an allergy and/or a health condition that requires our attention, medication, etc., please make sure we have all paperwork and meds on file BEFORE the first day of school.  Having forms and medications on file with the school nurse DOES NOT APPLY to After-School.  We are a separate program from the school and we are required to have our own medications and consent forms.  We must have these forms and medications BEFORE THE FIRST DAY OF SCHOOL.  Please refer to the email sent to you in late July, if your child has an allergy or health concern.

 

FREQUENTLY ASKED QUESTIONS…

 

When is tuition due?

Tuition for the first quarter is due by September 1.  Your child will not be able to attend the program unless tuition has been paid.  Checks are made payable to Ward After-School.  You may mail your payment directly to After-School (Ward After-School, 10 Dolphin Road, Newton Centre MA  02459).

 

Checks should be made payable to Ward After-School Program.

 

Invoices for Quarter 1 were mailed home by our bookkeeper in early August.  Please email or call us immediately if you have any questions regarding your bill.  Please save your invoices for any dependent care purposes. 


Future payments are due on 12/1/19 and 3/1/20 and can be mailed, or placed in the After-School mailbox in the main office, or given directly to Donna.  You have pre-paid the final month (“June deposit”) with your registration.

 

How does my child arrive to After-School?

Kindergartners will be picked up at their classrooms by an After-School teacher and taken directly to the Program. 

 

All children in grades 1, 2 and 3 transport themselves at the end of the school day and should report to the playground door to check in with James. 

Children in grades 4 & 5 transport themselves at the end of the school day and should report to the After-School Room to check in with Kristin. 

 

What are the dismissal procedures of After-School?


Please buzz in at the back parking lot door.  Please note that there may be a wait to gain entry as we do not have an office or someone stationed at the buzzer at all times.  

 We are still determining where our dismissal room will be, based on the spots allocated to us by Ward School, but we will have signs up during the first week so you can find us! Please do not buzz in at the front door during After-School hours.  We only have access to open the back parking lot door.

 

What time should I pick up my child?

New this year!  After-School will close at 6:00 pm (as opposed to 5:50 pm in past years!)  At 5:40, all children will be packing up and heading to our dismissal room (to be determined).  After being buzzed into the back door, follow the signs as to our location. 

If you will be picking up your child earlier than 5:40, please buzz at the back door and come to the After-School room (straight down hall, take a left and go straight into the cafeteria and then an immediate left into the After-School room). 

 You are welcome to pick up your child at any time – there is no need to let us know ahead of time if you are picking up early.  Please just be aware that we share space throughout the entire Ward School so if you are heading to an appointment or in a rush, it is best to leave yourself enough time for the transition. 

 All students must be picked up by 6:00 and we do strictly enforce our late pick-up policy. 

There will be a $5.00 fine for late pick-up between 6:00 and 6:05 pm.  There will be a $15.00 fine for pick-up after 6:05 pm.  Four instances of late pick-ups and all subsequent late pick-ups thereafter in a program year will result in $100 penalties.

 

What if someone other than the parent will be picking up my child?

You have been asked to designate authorized pick-up people on your registration materials.  If someone other than an authorized person will be picking up, you must inform us ahead of time.  You may send a note, email or phone us.  If we do not have authorization via any of these methods, we will not release your child.  Please alert your pick-up person to bring an ID, and instruct them to use the back door to buzz for entry.

 

What if my child is absent from school or not attending the program due to appointment/ playdate/etc?


If your child will not be attending the Program on a given day due to absence from school, playdates, appointments, etc., you must inform our Program.  IT IS NOT ENOUGH TO ONLY INFORM THE CLASSROOM TEACHER OR SCHOOL OFFICE of your child’s absence.  Keep in mind that Ms. Tempesta and the classroom teachers have extremely busy days, so we cannot expect them to relay messages to us about your child’s plans.  Parents are responsible for letting Ward After-School know when their child will not be attending the program. You may call, email or leave us a note to let us know not to expect your child. 

 

Should I send my child with snacks and lunch?


For students who attend on Tuesdays (12:30 dismissal for all grades), please pack a lunch from home, or your child may purchase a school lunch from the cafeteria.  School lunch information can be found on NPS’s website – it is not affiliated with Ward After-School.  All questions and payments should go through them.

We provide a 3:00 snack every day, as well as a small snack around 4:45.  Snacks typically are crackers, pretzels, fruit, yogurt, bread, etc.  You are welcome to pack your child healthy extra snacks from home if needed.

 

 

Does the After-School need any donations to start the year?

Yes!!!!  We welcome any of the following donations:

 

·         Check out our Wish List on Amazon.com!  Just enter ‘Ward After-School’ under ‘Search Wish Lists’

 

·         Gift cards to Wegman’s, Stop & Shop, Shaws, Star Market, Whole Foods, etc

 

·         Markers (We love markers! All colors, sizes, shapes and brands!)

 

·         Glue Sticks

 

·         Tape (Masking and Scotch)  

 

·         Paper (all kinds – drawing paper, construction paper, copy paper, etc)

 

·         Tissues

 

If you have any questions about any aspect of After-School, I am always happy to speak with you.  Please do not hesitate to call me at 617-965-3087 or email me at donna@wardafterschool.com.

 

Enjoy the rest of your summer!  See you soon!

 

Sincerely,

 

Donna Marohn

Director